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THE OFFICE OF RESEARCH
RESEARCH INVESTIGATOR HANDBOOK
4. FINDING, OBTAINING AND MANAGING MONEY
4.4 Working with Industry?
• How can I work with Industry?
• Who do I contact?
• How do I start the agreement process?
• What am I responsible for?
• Top Tips to Speed Up Approval and Prevent Problems
• Relevant policies and procedures
How can I work with Industry?
You can work with Industry in a variety of ways when it comes to your research:
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Sponsored Research – You
develop the scope of work and Industry funds the project. |
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| • |
Collaborative Agreement – You
and the company will both contribute to the development
and performance of the scope of work. |
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Subcontract – You are asked by
a company to perform a portion of a larger scope of work
and the company will provide you funding. This includes
subcontracts under NIH SBIR/STTR grants. |
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UC Discovery Grant – You
will develop a scope of work with a California company
within
the guidelines of the UC Discovery Grant whereby the company
will pay for 50% of the direct costs and 100% of the indirect
costs, and the Grant will match the Industry funding thus
contributing 50% of the direct costs. |
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| • |
Clinical Trial – You conduct a
clinical trial where the protocol is authored by Industry
or you author the protocol, and Industry provides funding. |
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Clinical Services Agreement (aka Clinical
Research Support Services Agreement) – A one-time
sale of a pre-developed clinical test or clinical evaluation
service (such as radiograph review, MRI screening) by you
and/or associated staff in direct support of a Clinical
Trial. If the test is modified, improved or developed in
any manner in order to provide the service, then the agreement
is classified as sponsored research. |
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| • |
Material Transfer Agreement (MTA) – You
request material from an outside agency to be used in your research
or you provide material to an outside agency. |
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Laboratory Testing Agreement – You
provide testing or assays of a material provided by Industry
and deliver the data to the Sponsor, or you analyze data
provided by the Sponsor, in return for funding. This can
only be done of if there is an educational component that
benefits the University; otherwise it would be considered
a fee for service, which is not allowed under University
policy. |
Other interactions with Industry:
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Consulting Agreement – Industry approaches you and requests your expertise. Consulting
services cannot use any UC resources. |
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Licensing Agreement – Industry
approaches you and wants to license an invention that you
developed. |
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Gifts – Industry provides a gift
for your lab or a general area of research to be used any
way you deem appropriate. Industry cannot impose a requirement
for deliverables, reports, or data, and it cannot require
rights to intellectual property. |
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Who do I contact?
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For Sponsored Research,
Collaboration Agreements, Clinical Trials, MTAs, subcontracts,
UC Discovery grants, or Laboratory Testing Agreement, you
should contact the Industry
Contracts Division of the Office of Sponsored Research
(OSR). |
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| • |
For Consulting Agreements, you should
contact Dr. Neal Cohen at the School of Medicine Academic
Affairs Office at (415) 476-1977 for a review of all consulting
agreements regardless of your school affiliation. |
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For Licensing Agreements, you should
contact the Office of
Technology Management. |
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For Gifts, you should contact the Development
Office. |
Note: All government and non-profit
contracts and grants are processed by the Contract
and Grants
Division (C&G)
of the OSR.
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of page
How do I start
the agreement process?
| • |
Once a research project
has been developed between yourself and a scientist at
a private company, you should provide a contact name to
your Department’s Industry Contracts Officer in the
Industry
Contracts Division. |
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| • |
Each department is assigned its own
Industry Contracts Officer to handle all industry research
agreements. |
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The Industry Contracts Officer will
contact the company and begin the contract negotiation. |
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The Industry Contracts Officer Department
Assignment List is available at the Industry
Contracts Division website or call (415) 353-4446. |
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of page
What
am I responsible for?
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Negotiation of the budget
and/or payment schedule. |
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Preparation and timely submission of
the internal paperwork. |
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What resources are available?
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For assistance with
developing the budget or payment schedule, you
should contact your research administrator or your
department’s Contracts & Grants Representative.
To find out who your department’s primary
and secondary
C&G Rep are, contact C&G at (415) 476-2977. |
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| • |
For assistance with the industry
agreement review, negotiation or approval process,
you may contact your department’s Industry
Contracts Officer (a list is available at the Industry
Contracts Division website or call (415) 353-4446.) |
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For assistance with submitting
committee approval requests to CHR, IACUC, or any
of the Technical
Committees, please contact the
respective office or your
department’s research administrator. |
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Top tips to prevent problems and speed up the approval process
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Contact the Industry
Contracts Division of OSR as soon as you
know you
want to work with Industry. Your Industry Contracts
Officer can assist you with developing the project
and address all the important concerns at the beginning
to avoid unnecessary delays. |
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Work with ICD by having
information available as to whether there is a scope of work/protocol,
who authored the scope of work/protocol, what prime
source of funding is, and whether the sponsor is
funding all the costs of the project. |
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Prepare and submit
your paperwork promptly.
Much of the paperwork requires review and approval
by other committees or requires signatures from
your department chair and school dean. |
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Relevant policies
and procedures
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